As you call the properties, it is likely you will eliminate some of the properties. Factors which cause you to eliminate properties will be price, application fee, deposit, first month's rent, unit availability and the attitude and courtesy of the leasing staff.
Consider summarizing the information you have obtained for the three to five best options. Yes, this will take a few minutes to do. However, many people find that writing helps to organize their thoughts. If you want to find the best available apartment at the best price, you need to review the information and evaluate your options. You'll likely find that preparing a simple table summary is the most efficient method to do this. Try putting the names of the apartments along the top of the page and the features which are important to you along the left side. Put the features which are most important at the top of the page and the features which are least important near the bottom of the page. Then fill in notes for each of the properties for each of the features.
When you have completed this process, you'll most likely have identified which two or three apartments are the best fit for you. There are certainly other options to reduce the number of options after making the phone calls. However you do it, you should be able to find a great apartment which fits your criteria by only visiting two or three of apartments. (This assumes you have completed the prior steps including calling on a reasonable number of apartments which seem to fit most of your criteria.)
It depends. If you are living in an apartment in the same area where you want to continue living, you should probably start 60 to 90 days prior to the end of your current lease. If you're moving from another location, starting 30 to 60 days ahead of when you want to move is more than adequate.
Why start so early? Simple, so you can get the best possible apartment at the best price.
If you already live in an apartment in the area where you want to live, you need to give 30 days notice if you plan to move. In this situation, you'll need to make a decision and negotiate a new lease 30 days prior to the termination of your current lease. You'll also want to discuss renewal options with your current landlord more than 30 days before your lease expires.
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